Bookkeeping and Taxes for Therapists

accounting for private practice therapists

After working with thousands of therapy practices, we’ve created the complete chart of account for therapists. By using the accounts listed in your chart of accounts to categorize these transactions, you can track how your practice earns and spends money. Every time your therapy practice earns revenue, it’s entered in the general ledger. Every time it spends money, it’s entered in the general ledger. If you are using an application like Freshbooks or Quickbooks, you can get a balance sheet report. What this will do is give you a snapshot of your assets, liabilities and equity.

accounting for private practice therapists

Prioritize paying your quarterly taxes

Make tax payments on time, every time to avoid IRS penalties. Determine how much to pay yourself and set aside for taxes each month. Because of this, this option is likely a great fit for many therapists in private practice. The problem with DIYing your accounting is you might not even realize that you’re reporting something incorrectly or missing something important on your taxes.

Frequently Asked Questions

  • If you know your numbers well, then you will know exactly what your payroll should be.
  • The accounting and bookkeeping tools are great to have, but you do need to enter your income and expenses regularly.
  • “Gross income” is all the money you take in during a period of time.
  • This helps us understand your employee reimbursements, benefits, time off, and all the other details.
  • Off the bat, she starts having phones calls to set up appointments with clients and her patient list begins to fill.
  • Attending a counseling conference, for example, could be a tax write-off.

What’s more, our strategies will ensure that you have money put away for taxes so payment doesn’t become a savings-sapping scramble. You’ll receive expert advice on what you can write off as a business expense to save money when tax season comes. For example, if your monthly expenses for keeping your practice going is $1000 (rent, advertising, phones, liability insurance, self-employment taxes, etc.).

The Practice of Therapy’s Google Sheets Accounting Templates

State tax laws can vary and how you need to track and keep records may differ as well. Just like your therapy patients need your professional services to live well, your bookkeeping needs regular updates to keep your business financially healthy. Falling behind on your bookkeeping means you’ll constantly find yourself rushing to catch up and file your taxes on time. Use this cheatsheet to maximize your deductions and save money on taxes for your therapy practice. As a small business owner, most of your business-related expenses are tax-deductible.

Over time, more and more therapist referrals came in and she started noticing trends across the practices that were thriving. Based on those trends she developed success ratios as a way to quickly determine the health of a practice. Don’t guess when it comes to setting up a new private practice or preparing for tax season. Save time and optimize your finances now with our professional services for physical therapists. At GreenOak Accounting, we’re a team of accountants, tax professionals and bookkeepers that specialize in helping private practice owners.

What is bookkeeping?

Every January, I hand the document over to him and he takes care of my taxes. A specialized accountant can help with all of these unique issues that private practice practitioners face. They can help you create streamlined processes for billing and tracking, which allows you to focus on patient care. Below are just a few items that an accounting professional who specializes in private practice accounting may be able to address.

Despite your knowledge of HIPAA, you may only sometimes know what constitutes a violation. Therefore, having someone who has knowledge in accounting rather than just a basic understanding of the software is key for the precision of those numbers. One advantage to using an application like FreshBooks or Quickbooks is that you can create reports that will instantly give you a snapshot of your practice finances. They also give you a way to track your expenses in a way that is “IRS friendly”. At the end of the year all you have to do is print a few reports to get everything you need to file your income taxes. The first thing, which might seem obvious, is that should keep your practice finances separate from your personal finances.

  • One of the first things my accountant told me when I started my private practice was to open a separate checking account that was specifically for my business.
  • We want you to feel informed and empowered in your practice’s financial health.
  • An “entity” for your business means how your business is structured and what your business is called.
  • A “reasonable salary” is state-specific and dependent on a person’s profession.
  • You must tackle day-to-day cash flow issues along with big-picture planning to keep the practice running smoothly.
  • Unless a person happens to be an accountant or has had some coursework in accounting, most people have rudimentary knowledge at best.

Download your getting started guide

Your profit margin will depend upon how much you charge per session and how many sessions you have. So if you charged $100 per session bookkeeping for therapists you would need to have 10 sessions to “break even”. Expenses are anything you need to pay out in order to run your practice.

accounting for private practice therapists

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